Who can use a template

A template belongs to whoever built it. Open it from Board Templates and, at the foot of the setup, Who can use it holds the three choices. Only its owner sees that card. Whichever you choose, your school's administrators and your district's can see every template at the school, and can change or delete one.

• Just me — nobody else can find it.
• My team — teammates can use it and help build it.
• Anyone at school — anyone here can use it, and only you can change it.

Choose My team and your teams appear under Shared with; tick each one it is for. Publishing to the school is not the same as building it together: a template other classrooms depend on should not be rewritten by someone who borrowed it.

Narrowing who can use it never takes a board off a class. A class already using it keeps it, and its teachers go on recording and reporting there. What they can no longer do is put it on a new class.

Marks already recorded

Nothing recorded changes. Marks belong to the class, not to the template, so sharing it, unsharing it or copying it leaves every class's board as it was. Deleting the template is the one thing that would take them with it, and that is refused while a single mark is recorded on any class using it.

Handing one over

There is no way to give a template to someone else, but there is a copy. On the three dots beside it in Board Templates, Make a copy asks for a name and makes a new template that is yours: the same units, how each is marked, the letters and words, standards, lessons and documents. Nothing recorded on any class comes with it. A teammate taking over your phonics next year copies it rather than being handed it.

If you leave the school, what you built stays there. The administrator who takes you off the staff becomes its owner, so the classes using it are not left without it.